Laws.Africa Editor Guide
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English
  • Welcome
  • Getting started
    • Lesson plan
    • Signing up
    • Digitising legislation
    • What is Akoma Ntoso
    • Terminology guide
  • Managing Works
    • Creating and editing works
      • Working with commencements
    • Deleting a document
    • Amending works
      • Creating the amending work
      • Linking the amendment
      • Creating a new document at the new point in time
      • Applying the amendments
      • Annotating the amendments
      • Example
      • Exercise
      • Consolidating the annotations
        • Simple example
        • Complicated example
    • Bulk imports (spreadsheet)
  • How-tos
    • Tasks
    • Importing a document
      • The importer
    • Cleaning up an import
    • Going back to a previous version of a document
    • Fixing all-caps headings
    • Working with tables
      • Table errors
    • Working with links
    • Working with italicised terms
    • Inserting an image
    • Inserting special characters
    • Resolving editor warnings
    • Making comments
    • Inserting editorial notes
    • Changing a document's date
    • Changing a document's short title or language
    • Search and rescue
    • How to handle different language documents
    • How to mark up defined terms which do not occur in a Definitions section
    • Very complicated amendments
      • Research
      • Undo some amendments?
      • Update the timeline
      • Create the tasks
      • Apply the amendments
  • Markup guide
    • Introduction
    • Marking up the structure
    • Preface, Long title, and Preamble
    • Headings
    • Marking up Schedules / Annexes
    • Marking up annotations
    • Marking up tables
    • Marking up links
    • Marking up images
    • Marking up footnotes
    • Marking up formatting
    • Marking up insertions and deletions
    • Keyword reference
  • Reviewing a document
    • Reviewing a document
    • Reviewer checklist
    • Signing off a work
  • Style Guides
    • Laws.Africa
    • Côte d'Ivoire
    • Ghana
    • Namibia
      • Regulations
    • Lesotho
    • Malawi
    • Nigeria
    • Zambia
    • South African Acts
    • South African By-laws
    • Tanzania
    • Uganda
    • UNEP
    • Zimbabwe
    • Seychelles
    • Mauritius
    • Pan-African Parliament/ AGP
    • Turks and Caicos
    • Papua New Guinea
    • eSwatini
    • Rwanda
    • Documents in languages other than English
  • Administration
    • Site settings
    • Managing administrators
    • Countries and localities
    • Document subtypes
    • Task labels
    • Taxonomies
    • Notion templates
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On this page
  • Importing the Word documents
  • Cleaning up the import
  • Things to look out for that are specific to Malawi
  • Annotations
  • Subsidiary legislation
  1. Style Guides

Malawi

Special instructions for cleaning up Malawi imports

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Last updated 1 year ago

Importing the Word documents

NB: Use the Word docs to import, but use the pdfs as reference when cleaning up the imports.

Word docs and pdfs are saved here:

Cleaning up the import

Things to look out for that are specific to Malawi

Margin references

The references that appear alongside/under the Long Title of the Act must be moved to above the Long Title and styled like this:

The date that underneath the Long Title may be deleted as it has been captured in the metadata which appears at the top of the work.

The margin references in the pdfs have been moved into the body of the Act in the Word docs. These references must be in {{*[annotation markup]}} and no changes must be made to their wording.

Using the pdf as reference, check that they have been placed correctly by following these instructions:

  • if the reference/s appear directly under the section heading in the margin of the pdf they apply to that entire section, so should be positioned right at the end of that section.

  • if the reference/s appear alongside a specific subsection, paragraph etc, place them under that subsection, paragraph, etc

  • another example

This is how it will look on the platform, please take note of how the references are indented:

In view mode

In edit mode

UPDATE SCREENSHOT

Annotations

For the existing annotations in the consolidated Acts:

Change "s." or "Section" to "section", "Subsection" to "subsection", "Paragraph" to "paragraph", "Definition" to "definition", "Proviso" to "proviso", "Long Title" to "long title", "Heading" to "heading" and "Item" to "item". The only ones that must remain capitalised are "Chapter", "Part" and "Schedule".

Remove the full stop at the end of the annotation (if there is one)

Please do not make any additional changes to the existing annotations, including the annotations in the definitions.

Subsidiary legislation

Subsidiary legislation which sometimes appears after an Act is not to be included in the import of a document, please remove if it is there.

https://drive.google.com/drive/folders/1ZziBLi5a2249wvyL300wLQMy1Kkqsb-i?usp=share_link